AI in everyday working life - ChatGPT for beginners

1. basics of generative AI

• What is generative AI and how does it work?
• Differences between classic AI systems and generative models
• Overview of current tools: ChatGPT, Microsoft Copilot, Gemini, Claude
• Opportunities and challenges in everyday office use

2. typical application scenarios in the work context

• Text generation: emails, reports, presentations
• Summaries and research: Saving time through AI-supported information processing
• Brainstorming and creative processes: Brainstorming with AI
• Support with routine tasks: Scheduling, task lists, translations

3. introduction to prompt engineering

• What are prompts and why are they important?
• Structure and composition of effective prompts
• Examples of good and bad input
• Tips for optimising AI responses

4. evaluation and improvement of AI results

• Quality criteria for AI-generated content
• Dealing with incorrect or inappropriate responses
• Style, tonality and target group orientation
• Use of feedback mechanisms to improve results

5. integration of AI in Office applications

• Use of Microsoft Copilot in Word, Outlook, Excel and PowerPoint
• Automated text suggestions and formatting
• Data analysis with AI support in Excel
• Creating presentations with AI-generated content

6. data protection and ethical aspects

• Handling sensitive data in AI systems
• Copyright and transparency in AI-generated content
• Limits of automation: responsibility and control
• Company guidelines and compliance requirements

7. practical exercises and case studies

• Live work with ChatGPT and Microsoft Copilot
• Application to own work processes
• Case studies from different areas of the company (e.g. marketing, HR, sales)
• Reflection and discussion: What works well, where are the limits?

You will receive a sound introduction to the world of generative AI and how it works. You will learn how to use ChatGPT, Microsoft Copilot and similar tools in your day-to-day work. You will develop an understanding of the quality and limitations of AI-generated content, practise using prompts and learn how to improve and evaluate AI results. You will recognise how AI can increase your productivity and make routine tasks easier. You will gain confidence in dealing with new technologies and be able to integrate them confidently into your work processes.

The seminar combines short thematic impulses with practical exercises. After each introduction by the trainer, the participants apply what they have learnt directly - for example by formulating their own prompts or trying out AI tools such as ChatGPT and Microsoft Copilot.

In small groups, they reflect on typical application scenarios from everyday office life and receive individual feedback. Live demonstrations, checklists and simple templates support the transfer into practice. The aim is to gain confidence in dealing with AI and to be able to use the tools independently in everyday working life - without any prior technical knowledge.

This seminar is aimed at all employees who have no IT training but would like to understand and apply the potential of AI in everyday office life. The seminar is particularly suitable for

• Assistants and administrative staff
• Specialists and managers from all areas of the company
• Project staff and team leaders
• People who are using AI tools such as ChatGPT or Microsoft Copilot for the first time

Would you like to hold the seminar Working with AI in everyday working life in your company as in-house training? That is of course possible! We would be happy to create a customised offer that meets your content priorities, your specified time frame and other requirements. Please send your enquiry to: [email protected]